In Word, there is mail merge merge mail, email, contract, coupon, notification to compose content in bulk with the same content without you having to type it manually, saving time and manipulation. . Email merge is available in all versions of Word from Word 2007 to Word 2019. This article will guide you through how to use the mail merge feature in Word.
Instructions for using mail merge in Word
First of all, you need to prepare an Excel file with a complete list of names and Word files in the invitation template, or the content to be merged.
Step 1:
There is an application form in Word that you click Mailings item then click on the item Start Mail Merge shown below. Continue to click on the item Step-by-Step Mail Merge Wizard.
Step 2:
In the interface showing the steps, first select the type of message we are composing, including:
- Letters: Invitation type.
- E-mail messages: Email.
- Envelopes: Envelopes.
- Labels: Letter by label.
- Directory: Mail by directory.
Then you click on the word Next.
Step 3:
In this step you will Select a letter template to mix the text, including:
- Use the current document: Use the open mail template.
- Start from a template: Use a letter template in Word.
- Start from existing document: Use existing or created letter templates saved in Word.
Click Next to move to the next step.
Step 4:
In this step we select the data taken from the Excel file containing the list of names. Press Browse … to select the Excel file.
Now displays the interface in Word with the Excel document sheets. Click on the sheet containing the data want to use then click OK to continue.
Now will Display the full contents of the columns contained in the Excel file, you tick or uncheck the information in the interface. Click OK to continue. Then click Next to move to the next step.
Step 5:
In this step there will be the option to add or edit the information in the mail merge in case you have not finished writing the template. If the written template is complete, skip this step, click Next to continue.
Step 6:
In this step you Click where you want to insert content, then click Insert Merge Field button already Select the field you want to getFirst of all, the name of the person.
This time will display the field name, to the person’s name is always displayed Then you look at the content column on the right side, Click the arrow at Recipient to change the items in the list. Instantly display names of people who want to fill the list.
Next to you Press down on other content below to fill in information, we also click Insert Merge Field already Select the text field, here is the position. Then will display the title of the title corresponding to the name above as an Excel file. You click the arrow at Recipient, the content of the fields will change immediately.
At this point, you can click to print the invitation immediately.
Finally, click Next to complete the mail merge process in Word.
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