How to use mail merge in Word to merge text

In Word, there is mail merge merge mail, email, contract, coupon, notification to compose content in bulk with the same content without you having to type it manually, saving time and manipulation. . Email merge is available in all versions of Word from Word 2007 to Word 2019. This article will guide you through how to use the mail merge feature in Word.

Instructions for using mail merge in Word

First of all, you need to prepare an Excel file with a complete list of names and Word files in the invitation template, or the content to be merged.

Step 1:

There is an application form in Word that you click Mailings item then click on the item Start Mail Merge shown below. Continue to click on the item Step-by-Step Mail Merge Wizard.

Choose email merge

Step 2:

In the interface showing the steps, first select the type of message we are composing, including:

  • Letters: Invitation type.
  • E-mail messages: Email.
  • Envelopes: Envelopes.
  • Labels: Letter by label.
  • Directory: Mail by directory.

Then you click on the word Next.

Choose a mail merge type

Step 3:

In this step you will Select a letter template to mix the text, including:

  • Use the current document: Use the open mail template.
  • Start from a template: Use a letter template in Word.
  • Start from existing document: Use existing or created letter templates saved in Word.

Click Next to move to the next step.

Choose a letter template

Step 4:

In this step we select the data taken from the Excel file containing the list of names. Press Browse … to select the Excel file.

See more:  How to install a printer via LAN Win 7 in just one note

Open the Excel file

Now displays the interface in Word with the Excel document sheets. Click on the sheet containing the data want to use then click OK to continue.

Select the data sheet

Now will Display the full contents of the columns contained in the Excel file, you tick or uncheck the information in the interface. Click OK to continue. Then click Next to move to the next step.

Select the content column

Step 5:

In this step there will be the option to add or edit the information in the mail merge in case you have not finished writing the template. If the written template is complete, skip this step, click Next to continue.

Go to the next step

Step 6:

In this step you Click where you want to insert content, then click Insert Merge Field button already Select the field you want to getFirst of all, the name of the person.

Select a school

This time will display the field name, to the person’s name is always displayed Then you look at the content column on the right side, Click the arrow at Recipient to change the items in the list. Instantly display names of people who want to fill the list.

Show names of people

Next to you Press down on other content below to fill in information, we also click Insert Merge Field already Select the text field, here is the position. Then will display the title of the title corresponding to the name above as an Excel file. You click the arrow at Recipient, the content of the fields will change immediately.

At this point, you can click to print the invitation immediately.

See more:  How to export and download Google Maps data

Finally, click Next to complete the mail merge process in Word.

Enter the remaining field

Source link: How to use mail merge in Word to merge text

– https://techtipsnreview.com/

, , ,

Leave a Reply

Your email address will not be published. Required fields are marked *