How to use Microsoft Teams to participate in online learning or meeting

Organizing online meetings or teaching online becomes easy with today’s supporting software. Currently, the Microsoft 365 application suite has developed Microsoft Teams software that provides most of the features for online meetings and learning.

Next post by GhienCongListen will guide you How to use Microsoft Teams make online meetings and teaching easier and more effective.

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Also, if you do not know what Microsoft Teams is? Read through the introductory article about this popular online meeting software on GhienCongList.

Create a chat group on Microsoft Teams

To create a group and invite members to it, follow these 6 steps:

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Step 1: Select Group from the toolbar on the left side of the screen.

Step 2: Select Join or create a group.

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Step 3: Select Create a group.

Step 4: When a small window pops up, enter your group information. You can enter Name and Describe for Team. Next, you can set up Privacy of the group is Public or Private. Then you choose Next.

Step 5: Add members to the group by entering the name or group you want to add and then press the button More. Alternatively, you can add members later by pressing the . button Skip.

Step 6: New members’ names after being added will be displayed below. Finally, you press the . button Close to finish creating the group.

How to share files in Teams

Step 1: In the chat, click the . icon Staple.

Step 2: You choose the file upload method.

Step 3: Select the file you want to send and press Open.

Step 4: After downloading the file, click on the . icon arrow or press the button Enter on the keyboard to send the file.

Alternatively, you can directly access the tab Files and click the button Upload to upload files. Once the file is uploaded, click on the file name to open it. Once opened, you can start a conversation with others about the document.

Create meetings, online lessons

While in any group or chat channel, click the camera or phone icon to initiate a voice or video call.

This will generate a call notification to all members of the group or chat channel. And the online meeting will start as soon as someone agrees to join this call.

Create a channel in Microsoft Teams nhóm

If you have multiple projects to track, you can avoid unnecessary confusion by creating multiple Teams “channels”. Here’s how to do it:

Step 1: In the item Groupplease click on the icon ellipsis.

Step 2: Select More channels.

Step 3: You enter Channel name, Describe (you can leave it blank) and set permissions Privacy with 2 options Public or Private. Then you press Next.

Step 4: To add members to a channel, enter the name or channel you want to add and then press the . button More. You can press the . button Skip to add members later.

Step 5: You choose Close to complete the channel creation.

How to schedule an upcoming meeting

Step 1: Select Calendar from the app bar.

Step 2: In the calendar panel, select New meeting to create a meeting schedule.

Step 3: Import Title meeting and Name of attendee.

Step 4: Select BILLIONTime to start the meeting and Meeting end time.

Step 5: If you want your meeting to happen every week or every day at the time slot of your choice, choose custom Repeat meeting.

Step 6: Select Channel organize a meeting.

Step 7: To remind your meeting location, enter the area Add location. Then you enter Description of the meeting.

Step 8: Press Send to finish creating the meeting schedule.

Join the chat group on Teams

Please do the following 3 steps to join a Microsoft Teams group.

Step 1: Open the Teams app, tap Group in the left toolbar and select Join or create a group.

Step 2: There are 2 ways for you to join a team on Teams.

• Way 1: If you are looking for a group by code, enter the group code in the box Insert code.

• Way 2: If you are searching for a group by name, you need to enter the group name in the box Group Search.

Step 3: Press Enter to find groups. Then you choose Join group.

Change the theme interface for the chat group

You can also change the display theme for Microsoft Teams. There are three options available: Default (Default), Dark (Dark), and High Contrast (High Contrast).

To change the theme interface for the group, do the following 2 steps.

Step 1: Click the icon file right next to the minimize button. Then choose Manage Accounts.

Step 2: Select General and then click on the desired theme at the top to convert.

Record a meeting video on Teams

How to record a meeting on a computer

To record an audio or video call, follow these 3 steps.

Step 1: While in a meeting or online class, go to the meeting controls, then select the . icon ellipsis.

Step 2: Select Start recording. At that time, everyone in the meeting receives the notification.

Step 3: To stop recording, select ellipsis icon and choose Stop recording.

If you want to review the recording, reopen the meeting or online class chat.

How to record a meeting on your phone

How to record a meeting on Teams by phone is similar to how to record a meeting on a computer with the following 3 steps:

Step 1: Open the Teams application, in a meeting room or online, click ellipsis icon.

Step 2: Select Start recording.

Step 3: To stop recording back to the meeting, learn online click ellipsis icon and then select Stop recording.

Screen Sharing on Microsoft Teams

Share the slideshow screen on your computer

Step 1: After accessing the meeting or online class, click on the . icon arrow.

Step 2: You choose 1 of the following 3 sharing methods.

• Full screen: share your desktop full screen with everyone.
• Window: share only 1 window of 1 program you are using.
• Chrome browser tab: share only 1 tab on Google Chrome.

Step 3: After you have selected the sharing method, you choose Share.

Share screen on phone

Step 1: After accessing the online class or meeting, click on the . icon ellipsis.

Step 2: Select Share.

Step 3: Select Screen Sharing.

Step 4: Select Start streaming.

Leave a chat group in Microsoft Teams

Step 1: Open the Microsoft Teams app. Then you select the icon group in the left sidebar corner and select the group you want to leave.

Step 2: Tap the . icon ellipsis in the upper right corner of the group or class name and select Leave group.

Here’s what you need to know about using Microsoft Teams for the first time. Teams is a software that helps with online learning and meetings because of its low latency and good support tools for Microsoft Office such as Word, Excel, PowerPoint, etc.

However, with this use of Microsoft Teams, there are many problems that you cannot keep track of. In terms of interface, Teams is still quite confusing and has too many unnecessary advanced features. If you just need a basic online meeting room creation software, it is better to use software like Google Meet.

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